Daily Close
The daily close checks the day's cash against its sales. It takes the day's daily sales, the credit sales counted in them, the card and EBT totals you enter, and the cash drawer, and tells you whether the drawer is over or short. Closing posts the card and EBT totals and the over or short to your books, so Undeposited Funds holds the cash and checks you will deposit.
| Menu | Store > Daily close, Store > Card tenders, Settings > Daily close |
| Permission | Close the business day; the Card tender content permissions (to change the tenders) |
| Feature | Daily close |
What you see depends on your role. If the menu, a button or a setting on this page is missing, ask your administrator to give you the permission listed above or to turn on the feature. Only administrators can turn features on and change site settings.
Before the first close
- Card tenders: open Store > Card tenders. The c-store setup starts with Card terminal 1, EBT food, EBT cash and WIC; add a tender per card machine you have. For each, choose Moves to account: the asset account its total waits in until the processor deposits it, such as 1350 Card settlements. Check Enter the number of transactions for EBT food to keep its count.
- Over and short account: open Settings > Daily close and choose the account the over or short posts to, such as an expense named Cash Over/Short.
A tender without an account, or no over and short account, is shown and kept but not posted, as in the Windows app.
Close a day
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Open Store > Daily close. It shows yesterday; use the arrows or the date to change it.
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Check the Checklist: the daily sales, the drawer's opening count and its closing count should be done. Select a step to open its screen for that day.
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Enter the total of each card and EBT tender from the machines' end-of-day reports, and the number of transactions where asked.
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Select Recalculate to see the reconciliation:
Line What it is Sales, tax included The day's daily sales Less sold on credit Credit sales counted in the daily sales Less paid by card and EBT The tender totals Cash sales What the customers paid in cash Drawer before takings Opening count + money put in − money taken out Less cash paid for checks cashed The cash the register paid for checks cashed that day, when there are any The drawer should hold Before takings + cash sales − cash paid for checks Closing count The drawer's closing count Over or Short Closing count − should hold -
Select Close the day. The tenders with an account move out of Undeposited Funds into their accounts, and the over or short moves between Undeposited Funds and its account, in one journal entry.
Closing again (after correcting a total, the sales or the drawer) posts the day again in place of the previous close. A day in a closed period cannot be closed. A day without a closing count cannot be closed: count the drawer first.
When the processor deposits a day's card totals, categorize the bank deposit to the tender's account (Card settlements), so that account goes back to zero.